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Transparency

Data Subject Access Request

Requesting your Personal Data held by the Police and Crime Commissioner of South Wales Section 7 of the Data Protection Act 2018 (DPA) gives an individual the right to request a copy of the information an organisation holds about them – this is referred to as the right of subject access. If you wish to obtain information held about you by the Police and Crime Commissioner, then you can submit a Subject Access Request asking for your personal data.

This request for disclosure will only cover data held by the Police and Crime Commissioner of South Wales. It will not cover data held by South Wales Police, the Police National Computer or other police system. For data that may be held by South Wales Police a separate request will need to be made to South Wales Police. Should a request be made that should be handled by South Wales Police we will forward requests onto South Wales Police to respond.

Under the right of subject access you are not entitled to information relating to other people.  Please note that all Subject Access Requests must be made in writing and sent via the post to the Police and Crime Commissioner of South Wales. We do not accept Subject Access Requests over the telephone or via email. This is because of the need for identity documents, and application form.

How to make a Subject Access Request

In order to submit a legitimate Subject Access Request to obtain your personal data to South Wales Police, please;

  • Complete the Application Form – Subject Access Request Form
  • Provide photocopies of your identification – proving your name, current address and date of birth
  • Return the application to the Police and Crime Commissioners office at the below address

Once a valid Subject Access Request has been received, the Police and Crime Commissioners office are under a legal obligation to respond to the applicant within 40 calendar days.

 

Contact Details

Please send your completed request to: The Police and Crime Commissioner for South Wales Data Protection Officer Ty Morgannwg Police Headquarters Bridgend CF31 3SU

If you have any questions about what information you are entitled to before you submit your application please contact the Data Protection Officer at the Police and Crime Commissioners office on 01656 869366 or email commissioner@south-wales.pnn.police.uk.

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